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Case Study 4 : Quality
Management system

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Customer : Pinal corporation
Location : Gujrat, India
Application : Quality Management System
Industry : Construction industry
Type of Project : Software As service 
Timeline : Sep 2023- Nov 2024
Services Rendered : IS-650 Certificate Admin Panel, PDF Generation, QR-Code System, and Mobile Application for Android and iOS Data Entry Product Traceability, Quality Inspection, Lot & Batch Creation, QR code generation, Dispatch Tracking
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Evaluation & Selection

Challenge: Pinal Corporation faced inefficiencies and errors due to manual processes in IS-650 certificate management.
Solution: Vytech Enterprise designed and implemented an integrated system incorporating an admin panel, PDF generation, QR code functionality, and mobile apps for Android and iOS.
Approach: Streamlined workflows by standardizing processes and automating certificate-related tasks. *To Create a System which could provide end to end Traceability of Every Batch manufactured.
Process: Followed an agile development approach, ensuring ongoing feedback from Pinal Corporation to tailor the solution to their needs.
Outcome: Improved accuracy, operational efficiency, and consistency across Pinal’s certificate management processes.
Results: Achieved a 50% reduction in product replacements, faster implementation, reduced manual effort, and enhanced productivity organization wide.
Key Insight: Vytech’s custom-built solution aligned seamlessly with Pinal Corporation’s business operations, enabling optimal results.
Future: Further collaboration to expand automation solutions to additional processes and departments

Business Challenges​

Inefficient manual processes caused delays and errors.
High product replacement rate (50% higher).
Lack of standardized workflows across locations.
Limited access to certificates compared to production qty.
Inconsistent and error-prone data management.
Increased operational costs due to repetitive tasks.
Existing systems lacked scalability for growth.
Disconnected processes hindered integration efforts.
Customer dissatisfaction due to operational inefficiencies.
VYTECH ENTERPRISE assigned one of its seasoned experts to advocate for SAP S/4HANA as an ERP solution to address business challenges. This expert facilitated the identification of a suitable product and implementation partner, while also overseeing change management throughout the organization. This involved delineating business roles and key Responsibility Areas (KRAs), fostering the adoption of best practices, and ensuring a seamless transition during Go-Live and subsequent post-Go-Live support phases.​

PROJECT OBJECTIVES​

Streamline Certificate Management: Implement an integrated system to efficiently manage IS-650 certificates.

Enhance Data Accuracy: Minimize errors by automating data entry and management processes.

Standardize Workflows: Create consistent and scalable workflows across all locations.

Reduce Product Replacement Rates: Address inefficiencies to achieve a 50% reduction in replacements.

Enable Mobile Accessibility: Develop Android and iOS apps for seamless on-the-go access and verification.

Automate Certificate Generation: Introduce automated PDF and QR code generation for faster processing.

Boost Operational Productivity: Reduce manual effort and optimize resource utilization.

Improve Customer Experience: Enhance reliability and efficiency to build trust and satisfaction.

Scalability for Future Growth: Ensure the solution is adaptable to future expansions and additional functionalities.

PROJECT ACHIEVEMENT​

Implemented an integrated system with admin panel, PDF generation, QR code, and mobile apps.
Streamlined workflows, reducing processing time and manual tasks.
Achieved 50% reduction in product replacements.
Enhanced data accuracy through automation.
Enabled mobile access for certificates on Android and iOS.
Improved customer satisfaction and service reliability.
Standardized processes across locations.
Optimized costs by automating tasks.
Delivered a scalable solution for future growth.

Success Story

Challenge: Manual processes led to inefficiencies in certificate management.

Solution: Vytech developed an integrated system with an admin panel, PDF generation, QR codes, and mobile apps.

Results: Achieved a 50% reduction in product replacements, streamlined workflows, improved accuracy, and enabled mobile access to certificates.

Outcome: Increased efficiency, reduced costs, and improved customer satisfaction.

Evaluated a right fit partner who perceived Value of the digital transformation.

Evaluated, negotiated with each partner, achieving significant value preposition.

Concluded the Project with Minimalistic Custom Objects ensuring to keep the core clean.

Defined High-level & Granular Level Scope of Implementation covering every aspects.

Successful Go-Live on Targeted date, stabilization in just 30days post Go-Live.

Trained In-House team to cater L0 to L2 Levels of Issues increasing savings of client.

Success Story

Change Management​

Organized Change Management Workshops.
Training monitoring and evaluation
Continuous monitoring of user practice sessions.
Identification of role-based training need identification & authorization
Ensured Users are Hands-On with the Implemented System.​
Organized Knowledge Transfer Workshops and ensured Best Practices and Standard Functionalities of SAP was utilized.​
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