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Case Study 2 : Project Management & Change Management

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Customer : Rajhans Group of Industries
Location : Surat
Application : Rise with SAP - S/4 HANA 2023 PCE
Industry : Real Estate, Entertainment (Cinemas), Confectionaries.​
Type of Project : Hybrid (SAP ECC to SAP S/4HANA Cloud)
Timeline : March-2024 to October-2024
Services Rendered : Partner Evaluation & Selection​​, Project Management, Change Management​
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Evaluation & Selection

Partner Evaluation & Selection

Understood the exact business requirements.
Evaluated right-fit SAP Product for the Business.
Invited Potential Partners for Bidding the Project.
Evaluated the right fit partner for Execution.
Negotiated with partners to get the best rates.
Negotiated with SAP for S/4HANA CLOUD Licensing.
Defined Multi Level Scope for Implementation.
Ensured Mentoring of Stake Holders by the Partner.
Concluded the Project with Minimal Customization.
Ensured Additional Benefits from SAP for Client.

Business Challenges​

Project Management

Transition from On-Prem to Cloud was necessary.
Expedite Statutory reporting was need of the hour.
Data Governance for Faster Computing was required.
Production Planning was not being done in SAP.
Improvisation in Business Processes execution.
Poor Inventory visibility cause of delayed entries.
Manual interventions causing inaccuracy in data.
Manual Production Planning losing vital insights.
System wasn't being used at its Optimum Levels.
Client needed a scalable solution for expansion.
VYTECH ENTERPRISE assigned one of its seasoned experts to advocate for SAP S/4HANA as an ERP solution to address business challenges. This expert facilitated the identification of a suitable product and implementation partner, while also overseeing change management throughout the organization. This involved delineating business roles and key Responsibility Areas (KRAs), fostering the adoption of best practices, and ensuring a seamless transition during Go-Live and subsequent post-Go-Live support phases.​

PROJECT OBJECTIVES​

Limiting Customization to follow Best Practices.

Implementing efficient and error free reporting.

Expediting decision making by efficient reporting.

Ensuring real-time data entry for transactions.

Changing Mind-set from People driven to System Driven.

Improving response times to statutory obligations.

Ensuring Value additions in existing Processes.

Eliminating manual and non-integrated processes.

PROJECT ACHIEVEMENT​

Converted low performing business process to value added business processes.
Improved Real-time transactions resulting efficient Reporting & Decision making.
Ensured Error free data entry with validations, improving quality of data.
Established Robust Statutory Compliance by seamless integrations with Portals.
Adoption of SAP Best Practices resulting harmonized business process execution.
SAP has provided Rajhans Group of Industries with enhanced Supply Chain Management.
Pledged for Keeping the Core clean and utilizing Standard Transactions & Reports.
Ensuring Systems were configured, adopted and utilized to its Optimum Capacity.

Success Story

Project Management Achievement​

Understood the exact business requirements, Processes & its road map for expansion.

Evaluated right-fit SAP Product that was scalable & suits the needs of the Business.

Negotiated with SAP for Product Licensing, achieving significant monetary savings.

Discovered & Invited Potential Implementation Partners for Bidding of the Project.

Evaluated a right fit partner who perceived Value of the digital transformation.

Evaluated, negotiated with each partner, achieving significant value preposition.

Concluded the Project with Minimalistic Custom Objects ensuring to keep the core clean.

Defined High-level & Granular Level Scope of Implementation covering every aspects.

Successful Go-Live on Targeted date, stabilization in just 30days post Go-Live.

Trained In-House team to cater L0 to L2 Levels of Issues increasing savings of client.

Success Story

Change Management​

Organized Change Management Workshops.
Training monitoring and evaluation
Continuous monitoring of user practice sessions.
Identification of role-based training need identification & authorization
Ensured Users are Hands-On with the Implemented System.​
Organized Knowledge Transfer Workshops and ensured Best Practices and Standard Functionalities of SAP was utilized.​
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